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4 Considerations When Migrating Notes to Office 365

When migrating from Lotus Notes to Microsoft Office 365, it’s important to remember that it’s far from a simple process. Transferring your files to the cloud takes a great deal of planning, as well as the correct tools for the job. After all, if the migration doesn’t go smoothly, this can turn into long periods of downtime for your organisation which can have detrimental effects on business — not to mention the costs associated with data loss and the IT man hours spent sorting out the problems. In this article, we’ll take a look at a few considerations for migrating Lotus Notes to Word, Excel, PowerPoint and other Office 365 applications.

When migrating email, calendars and tasks, address books, Active Directory content and other features to Office 365, as well as any legacy applications, one should pay special attention to some of the available options. A few of the most important considerations are:

1. Active Directory

The Active Directory synchronisation offered by Microsoft operates from an on-premises location to the cloud. However, this is not the case vice versa. Should a company wish to keep both a cloud-based and on-premises AD system, any updates that are completed in the cloud shall be written over by the local sync process.

2. Email

Proper migration of email is critical. Since it’s the number one communication tool for the majority of users — as well as the number one means for exchanging files between users — a large amount of applications are dependent on email. Even minor downtime for email could result in major blows to overall workflow and productivity. For this reason, coexistence between Office 365 and Lotus Notes is important, as migrations will not be completed in one night.

Email routing needs to be organised with great care due to its possible impact on the handling of attachments. This can have considerable impacts on message delivery times, as well as the amount of storage necessary within the network. Also, since Office 365 does not support the Exchange MAPI stack, those applications still relying on it will either require modification, new applications, or simply to remain on-premises.

Security is always an important issue when it comes to IT, and this is no different in the case of migration. Most companies will need to migrate some type of on-premises anti-spam or anti-malware features.

In order to bring about a consistent experience for the user on the new platform, their user profiles will need to be migrated as well. One drawback of Office 365 is that it doesn’t work any versions of Outlook prior to 2007, so any users that are still on the older version of Outlook will have to migrate to a newer version of that platform before they can continue.

3. Calendars and address books

All calendar data — history or recurring meetings, for example — and all address book content must be successfully migrated to the new Office 365 environment to ensure a seamless transfer.

4. Legacy applications

If an organisation is running legacy applications in Notes environments, they may find that Microsoft SharePoint is capable of handling their migration — at least, much more capable than it was in the past.

If you are interested in finding out more about converting NSF to PST, contact Kim Beros Consulting.

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