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4 Ways to Generate Documents for Data Migration

When converting NSF to PST, there are many options available. There are also many ways to migrate file attachments to a SharePoint library. These include standard lists migration, custom lists migration, document libraries migration, wiki pages migration, web part pages migration and publishing pages migration. However, as well as migrating file attachments to a SharePoint library, you may wish to create new binary files for your library. In this article, we’ll discuss four options you have for migrating certain document types in this regard.

1. Migrating documents by converting to Microsoft Word

If document creation in your workplace has been standardised around Microsoft Office, then using Microsoft Word for your document migration is an excellent choice. Since they’re both created by the same company, Office and SharePoint have the advantage of seamless integration, something that cannot be offered ordinarily. Some of the tasks that can be performed by users include opening documents from libraries, editing them and saving them all over again.

Additionally, searching for Office documents in SharePoint libraries is a breeze, and teams are able to better collaborate on documents, with two or more users capable of working on documents simultaneously and updates becoming visible to other users immediately.

2. Migrating documents by converting to PDF

While migrating documents by converting to Microsoft Word is probably the ideal method due to its seamless integration, migration through PDF conversion is a popular alternative, especially for businesses that have a high amount of Notes databases with RTF (rich text document) files. PDF is a universal format and an open standard, meaning there should always be a reader that can understand the format as the years go by.

However, one downfall of PDF conversion is that it doesn’t integrate as well with the SharePoint library as Microsoft Office applications do. Essentially, PDF document opening in SharePoint achieves similar results to when they’ve been downloaded from a website.

3. Migrating documents by converting to InfoPath

Microsoft Office InfoPath is an application that enables the design, distribution, filling and submission of electronic forms with structured data. When it comes to Notes migration, there are usually a couple of reasons that one might choose to go with InfoPath. The first reason is because the applications contain complicated data structures that won’t necessarily be able to be stored in a SharePoint list. The second reason could involve complicated form designs with sophisticated form logic such as input validation rules, buttons, dynamically hidden sections and more.

4. Using Document Sets

If your SharePoint library requirements involve keeping several related files combined as a single logical document group, then document sets are the way to go. A document set is kind of like a folder, only more powerful, possessing the potential to be secured, approved and versioned together. Additionally, the document set will be presented with an attractive, flexible and intuitive user interface. You’ll be able to assign custom properties to the Document Set.

If you are interested in finding out more about how to convert NSF to PST, contact Kim Beros Consulting.

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