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6 Differences Between Lotus Notes Email and Other Platforms

When Lotus Notes was first designed, it was intended to be a collaborative application platform, with email merely one of the possible applications that could be utilised. Additionally, while some email clients have been created purely to run on Windows operating systems, the Notes client was designed so that it could run on many platforms, including Windows, Mac, Desktop UNIX, Linux and more. Because of these two factors, there are some significant differences from Lotus Notes to Outlook and other email clients. In this article, we’ll look at these in greater detail.

1. Simpler text formatting

In Lotus Notes, properties dialog boxes for text formatting, hyperlinks and other rich-text information are able to stay open after a user makes changes to selected text. This has the obvious benefit that further formatting can be carried out on snippets of text without having to select it all over again and open a new dialog box. Most Windows applications require the user to close the dialog, select new text and then open the dialog all over again.

2. Tabbed interfaces

With Lotus Notes, users have the ability to format tables as tabbed interfaces within mail messages or when designing forms. With this option, users can take advantage of tabbed organisation for documents, just like the type of tabs that can be taken advantage of in web browsers. Most email clients simply open messages up as separate windows, which can get crowded and messy.

3. Complete deletion

When you delete an email on Lotus Notes, it will be deleted from every folder in which it is being stored, as the folders merely hold links to back-end documents. In most other email clients, deleting a file from a folder doesn’t delete it from every other folder. This way, if you want to delete an email completely, you won’t have to hunt through multiple folders to locate every instance. To simply remove an email from one folder, the user only has to click the ‘Remove from Folder’ option.

4. Folders and views

The All Documents and Sent collections are not folders, per se; instead, they are known as “Views”. The consequence is that messages cannot be dragged or removed from those folders, because Views are created by the characteristics of the contained documents, not by user interactions. All Documents, for example, holds every document in the mailbox; the only way to delete it from the All Documents view is to delete the file outright. This difference is often confusing to new users.

5. Automatic selections

With Lotus Notes, Properties dialog boxes are capable of recognising the text type and will display the appropriate tools. In most other email clients, you’ll need to make these selections manually.

6. Integrated linking

In Lotus Notes, end users are able to insure links to Notes applications, views and other Notes documents. This integrated functionality can prove very efficient.

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