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Common Migration Issues

4 Considerations When Migrating Notes to Office 365

When migrating from Lotus Notes to Microsoft Office 365, it’s important to remember that it’s far from a simple process. Transferring your files to the cloud takes a great deal of planning, as well as the correct tools for the job. After all, if the migration doesn’t go smoothly, this can turn into long periods of downtime for your organisation which can have detrimental effects on business — not to mention the costs associated with data loss and the IT man hours spent sorting out the problems. In this article, we’ll take a look at a few considerations for migrating Lotus Notes to Word, Excel, PowerPoint and other Office 365 applications.

When migrating email, calendars and tasks, address books, Active Directory content and other features to Office 365, as well as any legacy applications, one should pay special attention to some of the available options. A few of the most important considerations are:

1. Active Directory

The Active Directory synchronisation offered by Microsoft operates from an on-premises location to the cloud. However, this is not the case vice versa. Should a company wish to keep both a cloud-based and on-premises AD system, any updates that are completed in the cloud shall be written over by the local sync process.

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4 Common Migration Problems

In the modern workplace, we take the ability to share documents and other information online for granted. However, until the 1990s, things were very different. Company data was stored on paper, in filing cabinets, and all communication took place via telephone or personal meeting. That is, of course, until applications like IBM’s Lotus Notes entered the picture. Lotus Notes is a workgroup application that enabled members to share information online, and it was popular for email as well. However, in the last few years, Microsoft’s Exchange and SharePoint applications have burst onto the scene, and many organisations are now migrating, converting NSF to PST — NSF being the file type for Notes databases and PST the equivalent for Exchange and SharePoint.

Why migrate to Exchange and SharePoint?

The Microsoft solutions work to integrate collaborative messaging tools and voice communications with an intuitive and easy-to-manage interface. Exchange, which has been used by some businesses for quite a while, is a server that offers email, calendars, contacts and voicemail for a more unified whole. Meanwhile, SharePoint is a relatively new platform for developing applications.

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