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Top 7 Lotus Notes Tips

Lotus Notes is an application suite that features a range of components, such as email, address books, calendars, schedules, programming and databases. It differs from more well-known packages such as Microsoft Office, which instead choose to split these varying applications into distinct products (Outlook, Access, Excel, for example). Instead, Lotus Notes presents each of these functions on the same user interface. In this article, we’ll offer you seven top tips for using Lotus Notes, from understanding the differences between Notes and Domino to converting NSF to PST.

1. Lotus Notes it the client, while Lotus Domino is the server. That is to say, Notes is what is installed on your computer, and Domino is where you connect in order to access your database. Additionally, the Domino server has its own security capabilities that helps control access in Notes documents. It’s handy to understand the relationship between Notes and Domino in order to get a greater understanding of how Lotus Notes works overall.

2. For a quick shortcut for creating email memos, simply click Ctrl + M. This will allow you to begin typing a new email no matter where you are in Lotus Notes at the time.

3. If you’re looking for a way to save space in a Notes form or memo, you can do this by using a collapsible section. It works by letting you place portions of your text into sections that can be expanded. This way, if a user intends to read an entire paragraph, they simply click to expand. To create a collapsible section, simply highlight the desired text and choose Create and then Section.

4. Security is always important in a work setting, and you don’t want to be leaving Lotus Notes open for others to access when you’re away from your desk. By pressing the F5 button at any time, Lotus Notes will look, and to access it again you’ll have to re-enter your Notes password. As long as you don’t have the thing emblazoned on a sticky note around your workstation, this should keep unwanted intruders out of your PC!

5. Open your calendar by selecting Tools, then Preferences, and then clicking the Calendar & To Do tab. The resulting subtabs will offer you a range of options for calendar and scheduling, including deciding the defaults for your new calendar entries and adding your own list of categories to those already there. These categories will appear in the Categorize field whenever it’s time to make a new calendar entry.

6. If you want to move to a Notes document without going to the view, simply choose Next from the SmartIcons bar or, alternatively, hit the Enter key when the document you’re currently on is in read mode. You can also go to the next unread document by clicking the Next Unread icon in the SmartIcons.

7. NSF is the file type for Lotus Notes, but much of the corporate world is on Outlook, which uses PST. As a result, it may often be necessary to convert NSF to PST. In order to achieve this, you should use dedicated migration software that enables conversion of a range of Lotus Notes files, including mail, calendars, scheduled items, contacts and more.

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